PRIVACY POLICY

Privacy Policy

Effective Date: August 5, 2026

CJ American Jiu Jitsu (“CJAJJ,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, retain, disclose, and protect personal information obtained through CJAJJ.com and its related member portals, registration forms, dependent profiles, scheduling tools, waiver systems, payment features, instructional content, and other online services (collectively, the “Website”).

This Policy also applies when CJAJJ personnel enter information into the Website concerning your membership, attendance, rank, training, bookings, or other interactions with CJAJJ.

By using the Website or submitting personal information through it, you acknowledge the practices described in this Privacy Policy. If you do not agree with this Policy, do not submit personal information through the Website.

1. Information We Collect

The information we collect depends on how you interact with CJAJJ and which Website features you use.

A. Identification and Contact Information

We may collect information such as:

  • Your name;
  • Email address;
  • Telephone number;
  • Mailing or residential address;
  • Date of birth or age;
  • Gender;
  • Profile photograph;
  • Emergency-contact information; and
  • Parent or legal guardian information.

B. Account and Family Information

When you create or manage an account, we may collect:

  • Username and password or other login credentials;
  • Account preferences;
  • Membership status;
  • Information connecting family members or dependents to an account;
  • The identity of the parent, guardian, or account holder managing a dependent profile;
  • Communications concerning account access or authority; and
  • Records of account creation, login activity, and account changes.

Parents and legal guardians may provide information about minors through parent-managed dependent profiles. A dependent profile may contain the minor’s name, age, date of birth, contact details, photograph, training information, health or safety information, waiver records, attendance, rank, and other information reasonably necessary to administer the minor’s participation.

C. Training and Membership Information

We may collect or create records concerning:

  • Membership type and status;
  • Class and private-lesson bookings;
  • Attendance and check-in history;
  • Total training sessions and training hours;
  • Brazilian Jiu Jitsu experience;
  • Belt rank, stripes, promotion dates, and promoting instructor;
  • Competition or training information you choose to provide;
  • Cancellations, missed appointments, and scheduling history;
  • Instructor or administrative notes; and
  • Eligibility or participation restrictions.

D. Health and Safety Information

When reasonably necessary for participation or emergency preparedness, we may collect information concerning:

  • Injuries, medical conditions, allergies, medications, or physical limitations;
  • Information affecting your ability to participate safely;
  • Emergency-contact instructions;
  • Accommodations or restrictions;
  • Incidents occurring during training or at a CJAJJ activity; and
  • Other health or safety information you voluntarily provide or that is documented in connection with an incident.

CJAJJ is not a healthcare provider, and information submitted to CJAJJ is generally not protected by the Health Insurance Portability and Accountability Act (“HIPAA”). We nevertheless treat health and safety information as sensitive and limit its use to legitimate safety, participation, administrative, insurance, and legal purposes.

Please provide only information that is reasonably relevant to safe participation or a specific request. The Website is not intended for medical emergencies. Call 911 or seek appropriate emergency care when necessary.

E. Waivers, Agreements, and Consent Records

When you complete or accept an electronic waiver, membership agreement, participant agreement, media release, informed-consent form, or other document, we may collect:

  • The information entered into the document;
  • Your signature or electronic-signature record;
  • The date and time of acceptance;
  • The version of the document accepted;
  • The participant covered by the document;
  • Your stated relationship to a minor or dependent;
  • Device, browser, or Internet Protocol (“IP”) information associated with submission; and
  • Other information used to document consent and the authenticity of the record.

A request to close an account or delete information does not automatically invalidate or require deletion of a waiver, contract, payment record, consent record, or other legally significant document.

F. Payment and Transaction Information

When you purchase a membership, private lesson, event registration, merchandise, or another product or service, we or a third-party payment provider may collect:

  • Billing name and contact information;
  • Purchase amount and transaction date;
  • Products or services purchased;
  • Payment status;
  • Refund, cancellation, or dispute information;
  • Payment-method type;
  • Transaction identifiers; and
  • Limited payment-card details, such as the card brand or last four digits.

Payment-card numbers and similar financial information may be collected directly by a third-party payment processor rather than CJAJJ. Information submitted directly to a payment provider is also governed by that provider’s privacy policy and terms.

G. Communications and Submitted Content

We may collect information you submit when you:

  • Contact CJAJJ;
  • Send a message through the Website;
  • Request information;
  • Submit a registration or booking form;
  • Report an account or record problem;
  • Respond to a survey or feedback request; or
  • Communicate with CJAJJ regarding training, billing, participation, or another matter.

This may include the contents of your message, attachments, contact details, and records of our response.

H. Technical and Website-Usage Information

When you access the Website, our systems and service providers may automatically collect information such as:

  • IP address;
  • Browser type;
  • Device type and operating system;
  • Approximate location derived from an IP address;
  • Referring and exit pages;
  • Pages viewed and features used;
  • Dates and times of access;
  • Login and security events;
  • Cookie or device identifiers; and
  • Error, performance, and diagnostic information.

2. Sources of Information

We may obtain personal information:

  • Directly from you;
  • From a parent, legal guardian, family-account holder, or authorized representative;
  • From CJAJJ instructors, employees, contractors, or administrators;
  • Automatically through the Website and related technologies;
  • From payment processors, scheduling providers, email providers, website hosts, and other service providers; and
  • From another source when you authorize or direct that source to provide information to us.

CJAJJ may also create administrative information, such as attendance records, membership status, rank history, promotion information, account notes, and incident records.

3. How We Use Personal Information

We may use personal information to:

  • Create, authenticate, maintain, and secure accounts;
  • Manage family accounts and dependent profiles;
  • Confirm parental, guardian, or account authority;
  • Register participants and administer memberships;
  • Schedule and manage classes, private lessons, events, and appointments;
  • Process purchases, payments, refunds, and billing inquiries;
  • Maintain waivers, agreements, signatures, and consent records;
  • Track attendance, training hours, rank, stripes, and promotions;
  • Evaluate participation eligibility and address health or safety concerns;
  • Respond to emergencies or incidents;
  • Communicate about accounts, schedules, bookings, payments, closures, safety matters, or service changes;
  • Provide instructional materials and member-only content;
  • Respond to questions, requests, complaints, or technical issues;
  • Send marketing or promotional communications when permitted;
  • Improve the Website, services, scheduling, and member experience;
  • Detect fraud, unauthorized access, security threats, or prohibited conduct;
  • Enforce our Terms of Use, membership agreements, waivers, and other policies;
  • Establish, exercise, or defend legal claims;
  • Comply with tax, accounting, insurance, regulatory, and legal obligations; and
  • Create aggregated or deidentified statistics that do not reasonably identify an individual.

We will not use health information, waiver contents, signatures, dependent-profile information, attendance records, or rank records for unrelated third-party advertising.

4. How We Disclose Personal Information

CJAJJ may disclose personal information in the following circumstances.

A. CJAJJ Personnel

Information may be available to CJAJJ owners, instructors, employees, administrators, and contractors who reasonably need it to perform their duties. Access may be limited according to the person’s responsibilities.

For example, an instructor may need access to a participant’s name, booking, emergency information, or relevant safety restriction without needing access to unrelated billing information.

B. Family-Account Holders and Authorized Representatives

A person who creates or manages a family account may have access to information concerning dependent profiles connected to that account, including bookings, membership status, documents, attendance, and rank information.

We may request proof of identity or authority before granting, changing, or removing access. If parental authority, custody, guardianship, or account access is disputed, we may restrict access until appropriate documentation or legal direction is provided.

C. Service Providers

We may disclose information to companies that help us operate the Website or provide services, including:

  • Website hosting and database providers;
  • Account and member-management providers;
  • Payment processors;
  • Scheduling and booking providers;
  • Email and communication providers;
  • Electronic-signature and document-storage providers;
  • Security, backup, and fraud-prevention providers;
  • Analytics and website-performance providers; and
  • Professional advisers, insurers, accountants, or attorneys.

These providers may use personal information only as permitted by their agreements with CJAJJ, their own applicable terms, and the law.

D. Legal, Safety, and Protective Purposes

We may preserve or disclose information when we reasonably believe it is necessary to:

  • Comply with a law, subpoena, court order, or other valid legal process;
  • Respond to a government or law-enforcement request;
  • Protect the health, safety, rights, or property of CJAJJ, a participant, a minor, or another person;
  • Report or investigate suspected abuse, neglect, fraud, threats, or unlawful conduct;
  • Respond to an emergency;
  • Enforce an agreement or policy; or
  • Establish, exercise, or defend a legal claim.

E. Business Transfers

If CJAJJ is involved in a merger, sale, financing, reorganization, change of ownership, transfer of Website operations, or sale of business assets, personal information may be reviewed or transferred as part of that transaction, subject to appropriate confidentiality protections and applicable law.

F. At Your Direction or With Your Consent

We may disclose information when you request, authorize, or consent to the disclosure.

5. Sale of Personal Information

CJAJJ does not sell or rent personal information for money. We do not provide member lists, dependent-profile information, waiver information, health information, attendance records, rank records, or payment information to third parties for their independent direct-marketing purposes.

Website analytics, social-media integrations, or advertising-measurement technologies may receive limited technical information concerning visits to public Website pages. We do not intentionally send those providers the contents of private forms, health disclosures, electronic signatures, dependent profiles, or member records.

If our practices materially change, we will update this Policy and provide any notice or choices required by applicable law.

6. Cookies and Similar Technologies

The Website and its service providers may use cookies, pixels, local storage, logs, and similar technologies to:

  • Keep you signed in;
  • Remember preferences;
  • Maintain Website security;
  • Operate account, booking, and payment features;
  • Diagnose technical problems;
  • Understand how visitors use the Website;
  • Measure Website performance; and
  • Evaluate the effectiveness of public promotions.

Some cookies are necessary for core Website functions. Blocking them may prevent account login, booking, checkout, video playback, or other features from working correctly.

You can usually control cookies through your browser settings. Your device or browser may also allow you to clear stored cookies. Because there is not a single universally accepted standard for responding to “Do Not Track” signals, the Website may not respond to every such signal.

7. Embedded Videos and Third-Party Content

The Website may contain videos, maps, payment pages, social-media features, links, or other content operated by third parties. When third-party content loads or when you interact with it, the provider may receive technical information such as your IP address, browser information, cookie identifiers, and the page you visited.

For example, playing an embedded instructional video may cause the video provider to collect information under its own privacy policy. CJAJJ does not control the privacy practices of third-party websites or services. You should review their privacy policies before providing information or using their features.

8. Email, Telephone, and Marketing Communications

We may use your contact information to send service-related communications concerning:

  • Account activity;
  • Membership status;
  • Bookings and schedule changes;
  • Payments and receipts;
  • Waivers and documents;
  • Safety or emergency matters;
  • Website security;
  • Responses to your requests; and
  • Changes to our services, policies, or agreements.

These administrative communications are part of providing the requested service and may continue while you maintain an account, membership, booking, or other relationship with CJAJJ.

If you elect to receive promotional emails, you may unsubscribe by using the link included in the message or by contacting us. Unsubscribing from promotional emails does not prevent necessary administrative or transaction-related communications.

If we offer text-message communications, message and data rates may apply. Consent to receive marketing text messages is not a condition of purchasing CJAJJ services. You may opt out of marketing texts by following the instructions in the message.

9. Information About Minors

CJAJJ may provide martial arts programs for children, but the Website’s account, registration, booking, and payment features are intended for use by adults. Children under 13 may not create their own accounts or independently submit personal information through the Website.

A parent or legal guardian may create and manage a dependent profile and provide information concerning a minor when reasonably necessary to register the minor, manage training, complete waivers, maintain safety information, or administer the minor’s participation.

If we learn that a child under 13 submitted personal information directly through the Website without appropriate parental involvement or consent, we will take reasonable steps to delete the information or obtain any consent required by law.

A parent or legal guardian may contact CJAJJ to request access to, correction of, or deletion of information submitted about a child. We may verify the requester’s identity and authority before acting. Certain information may be retained when reasonably necessary to document a signed waiver, payment, incident, membership, consent, legal obligation, or defense of a claim.

10. Photographs and Videos

A profile photograph you upload may be used to identify the account holder or participant and administer CJAJJ services. Uploading a profile photograph does not, by itself, authorize CJAJJ to use that photograph in public advertising or promotional materials.

Photographs or recordings created at CJAJJ classes, events, or activities may be governed by a separate media release, event notice, participant agreement, or other consent. Any public promotional use of an identifiable participant’s image will be handled according to the applicable consent and law.

11. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy, including to:

  • Maintain an active account or provide requested services;
  • Document memberships, attendance, rank, and training history;
  • Preserve signed waivers, agreements, and consent records;
  • Complete transactions and maintain tax or accounting records;
  • Address safety incidents, insurance matters, complaints, or disputes;
  • Enforce agreements;
  • Meet legal or regulatory obligations; and
  • Establish, exercise, or defend legal claims.

Different categories of information may be retained for different periods. Waivers, agreements, payment records, incident reports, and records involving minors may be retained after an account or membership ends when reasonably necessary for legal, insurance, safety, or recordkeeping purposes.

Information may remain temporarily in backups or archival systems after deletion from active systems. We may retain aggregated or deidentified information that no longer reasonably identifies you.

12. Data Security

CJAJJ uses reasonable administrative, technical, and physical safeguards appropriate to the nature of the information we maintain. These measures are intended to protect information against unauthorized access, loss, misuse, alteration, or disclosure.

No website, transmission method, or storage system can be guaranteed completely secure. You are responsible for maintaining the confidentiality of your login credentials and for promptly notifying us if you believe your account has been accessed without authorization.

If a security incident affects personal information, we will investigate and provide any notices required by applicable law.

13. Accessing, Correcting, or Deleting Information

You may be able to review or update certain information through your account. You may also contact CJAJJ to request that we:

  • Provide information about personal information associated with you;
  • Correct inaccurate or incomplete information;
  • Update account or communication preferences;
  • Close an online account; or
  • Delete information that is no longer reasonably necessary.

We may require reasonable verification of your identity, account ownership, or authority over a dependent before completing a request.

We may deny or limit a request when retaining the information is reasonably necessary to:

  • Complete a transaction or provide a requested service;
  • Preserve a signed waiver, agreement, or consent record;
  • Maintain accurate financial, attendance, promotion, incident, or membership records;
  • Protect the security or rights of another person;
  • Detect fraud or unlawful conduct;
  • Comply with law, insurance requirements, or legal process; or
  • Establish, exercise, or defend a legal claim.

Closing an online account does not automatically cancel a membership, recurring payment, booking, or other agreement. Those matters must be addressed under the terms that specifically apply to them.

14. Links to Other Websites

The Website may link to third-party websites or services that CJAJJ does not operate. This Privacy Policy does not govern those third parties. CJAJJ is not responsible for their privacy, security, content, or data-handling practices.

A link to a third-party service does not necessarily constitute an endorsement. Review the third party’s privacy policy and terms before submitting information.

15. Processing in the United States

CJAJJ operates in the United States. Personal information may be stored and processed in the United States or in another location where a service provider maintains operations. Privacy laws in those locations may differ from those in your place of residence.

16. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our Website, services, technology, legal obligations, or information practices.

When we update the Policy, we will post the revised version on the Website and change the Effective Date above. If a change materially affects how we use previously collected personal information, we will provide any additional notice or obtain any additional consent required by law.

17. Relationship to Other Agreements

This Privacy Policy should be read together with our Terms of Use and any applicable membership agreement, participant agreement, waiver, media release, payment policy, or other agreement.

This Privacy Policy describes information practices and does not replace or modify separately accepted contractual obligations. If a more specific agreement contains additional privacy or recordkeeping provisions for a particular service, those provisions will apply to that subject.

18. Contact Us

Questions, concerns, or requests concerning this Privacy Policy or CJAJJ’s handling of personal information may be submitted through our Contact Page at:

https://cjajj.com/contact